Updated - 13th August 2024 by @Anthony Petane

Not every HR team or team member has the same needs when it comes to using Localyze. That's why there are different roles and permission levels, designed to provide just the right amount of information and visibility of Talent information for each user while protecting its privacy where needed. Read more about the different roles and find out what our suggested best practices are.

💪 Empower your team with the right permission levels: Superadmin, Regular, Viewer.

When creating a new team member on Localyze, you can decide on their specific user role, which gives them different powers within Localyze.

| | Superadmin | Regular | Viewer | | --- | --- | --- | --- | | Talent information | view & edit all | 🆕 view & edit if assigned as HR manager or Follower to any of the cases of the talent | 🆕 restricted view (only “My Talent” list) if assigned as Follower to any of the cases | | 🆕 Case information | view & edit all | view & edit if assigned as HR manager or Follower to the case | restricted access (only “Following” list) if assigned as a Follower to the case | | Workation / Business trip requests | view & approve | view & approve | view & approve | | Company information | view & edit | view | view | | Office information | view & edit | view | view | | Team members | view & edit | view | view | | Reporting | view & download | ✖️ | ✖️ | | Create new case | ✅ | ✅ | ✖️ | | Submit Pre-Checks | ✅ | ✅ | ✅ | | Knowledge Page | ✅ | ✅ | ✅ | | 🆕 Create new talent | ✅ | ✅ | ✖️ |

👀 Give your team access to the right Cases 🆕

HR Manager & Follower

For each case, you can determine who has access to the case profile and information.

<aside> đź“Ś Superadmins ****have access to all Talents and cases of your company in Localyze. All other HR team members (Regular, Viewer) only have access to Talent and case information if they are assigned to the case as an HR manager or a Follower. For more details, read below.

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HR Manager responsible

  1. Is the point of contact for the Localyze case manager.
  2. Is responsible for the case from your side and will be assigned tasks related to the case and is able to communicate with the case manager via the messages on the case profile.
  3. Will receive email notifications related to this case.
  4. Has viewing & editing rights to the case profile, e.g. to book additional services,
  5. 🆕 Assigned HR Managers also have access to the talent profile, but not necessarily to other cases of this talent. They need to be assigned to each case to access the case information.
  6. Both Superadmins and Regular users can be assigned as the HR manager responsible for a case. Viewer HR users cannot be assigned as HR Managers to a case, as they don’t have access to the relevant and necessary information on the case profile.

Followers